Grant Executive (Local Hire)

Background

The Alliance for Financial Inclusion (AFI) is a global network of financial policymakers and regulators, i.e. central banks, ministries of finance, and other regulatory bodies from developing and emerging countries.  The AFI Network aims to increase access to and usage of appropriate and high quality financial services for the poor. With 100+ member institutions covering more than 85% of the world’s unbanked, AFI provides its members with the knowledge, tools, and resources to develop, share, and implement evidence-based financial inclusion policies. Since its inception in 2009, AFI has pioneered approaches to knowledge exchange among policymakers and stakeholders, both worldwide and regionally. A project of GIZ and a Bill & Melinda Gates Foundation grantee, AFI will become an independent organization in 2015.  

 

Main Duties and Responsibilities

Reporting directly to the [Grant and Project Controller/Senior Finance Manager], the role of Grant aExecutive supports other Business Units within AFI, playing coordinating and monitoring role in ensuring that envisaged contractual obligations from donor funded grants. The Grant Executive will constantly engage with internal stakeholders including Finance, Global Partnerships, Policy and Programs team to: 

  • Review all funding contracts documentation, in order to ensure adherence to legal requirements, donor stipulations, and organization policies;
  • Coordinate with internal Business Units for AFI to achieve and deliver all the commitments within a contract;
  • Monitor and provide update on the status of program timeline, deliverables and key milestones;
  • Ensure all contractual documents are filed and up-to-date, including policies and project plans;
  • Collate, analyze, update and prepare regular management reports;
  • Prepare all grant agreements, formal grant-related letters, memoranda of understanding and any subsequent amendments (working closely with grant managers and finance staff as needed;
  • Maintain and/or develop Grant and Contract administration procedures and policies;
  • Manage closure of grants;
  • Perform other relevant tasks as assigned to ensure end-to-end delivery of duties.

Portfolio of grants requiring constant monitoring and management are:

a) Grants awarded to AFI by Funding Partner (AFI’s key intellectual, technical and financing partners, including private sector partners) - provide unique and substantial contributions to support the advancement of AFI members’ objectives.

b)  Sub-grants awarded by AFI to AFI members – ensuring that AFI’s Funding Partner policies are adhered to by the members awarded the sub-grants.

 

Responsibilities for supporting internal Business Units include:

 

i. Planning and Coordinating 

  • Analyse all grants signed by AFI, identifying all commitments, charting out timelines and deliverables such as Technical and Financial reporting deadlines.
  • Coordinate with Business Units to ensure all commitments, deliverables are achieved on time. These include:
      • Coordination in preparation and submission of reports to funders;
      • Bring together all relevant business units to discuss on issues relating to the grant;
      • Ensure project plans are created, communicated and maintained, deliverables tracked against time and cost (ensuring that implementation team fill in timesheets to be reviewed and tracked against what had been committed to donors), and progress monitored.
  • Track  collate, update status of the port-folio of contracts and provide periodic high-level reports highlighting challenges faced, potential delay or any issues requiring escalation;

ii. Reporting 

  • Assist in preparing both narrative and financial reports to all stakeholders, including donor reporting and internal Business Units reporting;
  • Review  financial reports upon book closure from accountants on a monthly basis to ensure correctness of charging to the respective donors;
  • Assist  in preparing periodic reports and exception reports as required.

 

Qualifications

Skills & Experience

  • Knowledge and experience of Microsoft packages, including Powerpoint, Word, and Excel. Knowledge on MS Project would be an advantage.
  • Strong communications skills in English, both written and verbal. 
  • Detailed oriented, highly organized, and possesses good prioritization skills to balance competing priorities.
  • A striong customer centric approach.
  • Courageous and decisive, maintains a clear focus and takes accountability in seeing actions through to delivery. 
  • Is energetic,  determined, positive, goal focused and consistent - even under pressure.
  • Builds  trust and demonstrates integrity in all circumstances. 
  • Pro-active, solutions driven and with a positive attitude in delivering projects  
  • Ability to meet deadlines under pressure, and managing and prioritizing multiple areas of work

Preferred Qualifications

  • Degree in business, accounting, economics or professional qualification
  • Minimum 5 years working experience and functional knowledge of Grants / Contracts / Project Management as a legal assistant, contracts administrator, paralegal, or other relevant experience would be an advantage
  • Project  management experience such as planning, scheduling, project communication, issue resolution, change management, and risk management will be added advantage.
  • Strong  attention to details and organizational skills.
  • Strong oral and written communication skills targeted at international audiences
  • Experience  of managing small projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle 

 

How to Apply

Interested applicants please send your CV with expected salary and Cover Letter to talent@afi-global.org

Closing Date :   20th June 2019