Senior Specialist, Procurement & Contract

 Background

The Alliance for Financial Inclusion (AFI) is the world’s leading organization on financial inclusion policy and regulation. A member-owned network, AFI promotes and develops evidence-based policy solutions that help to improve the lives of the poor. AFI members are at the forefront of successful financial system reforms and have the unique experience to help shape the emerging regulatory response. Many of the most effective financial inclusion policies have been innovated, supported and implemented by AFI member institutions, and offer valuable lessons for any country interested in reducing poverty. Together, AFI members are working to unlock the potential of the world’s 1.7 billion unbanked through the power of financial inclusion. 

 

Main Duties and Responsibilities

The Senior Specialist, Procurement & Contract is responsible for maturing and leading the AFI’s contracting and procurement function and staff in a growth-oriented, member-centricity environment, with emphases on compliance, operational efficiency, and customer service. This include independent review and administration of all procurement of goods and services across AFI. 

The key responsibilities include:

  • Providing an effective procurement function for AFI, providing governance, advice and guidance to colleagues engaging in procurement activity.
  • Providing contract management advice to the organization, ensuring that arrangements are in place for effective contract management.
  • Managing all contracts as required to ensure that AFI meets its contractual obligations to the vendor/contractor, identify and manage risks that may arise through the operation of the contract and implements robust financial and operational controls.
  • Documenting and ensuring adherence to all procurement and contract policies, processes and systems to ensure compliance, efficiency and effectiveness of the all procurement activities.
  • Provide ongoing guidance and support to the Procurement & Contract Executive
  • Maintain database for all contracts and vendors, generate periodical status reports and annual vendor assessment.

 

Key Accountabilities

Develop and implement robust and effective policies, processes, procedures and systems to support the operational effectiveness of AFI in relation to procurement and contracting.

  • Focus on contracting strategy, vendor selection, and contract negotiation.
  • Full opportunity/contract management lifecycle – from opportunity identification through closeout.
  • Coordinate with program managers post-award to ensure contract requirements are fulfilled.
  • Draft, submit and negotiate consulting contracts, service agreements, letters of intent and ad hoc agreements.
  • Issue contracts and agreements, modifications, and other documents related to the management of contractors.
  • Support contract closeout, including collection and verification of documentation from program managers.
  • Develop & coordinate procurement solutions to best support internal stakeholder requirements.
  • Ensure that all members of the AFI’s procurement and contracting team remain current in their knowledge of acquisitions regulations, issues, and trends; that contracting procedures and practices are updated accordingly; and that management is alerted in a timely manner of possible business impacts.
  • Ensure timely updates to the internal tracker and contract database.
  • Produce and maintain internal guidance documents and training on procurement and contract management.
  • Work with AFI’s outsourced legal firm and ensure appropriate updates in contract and purchasing documentation, as well as implementation of regulation/legal changes as and when required.
  • Ensure AFI’s procurement and contracting services complies with contractual commitments identified in respective donor’s contracts.
  • Provide the procurement governance and ensure the organization works within the legal, regulatory and policy constraints associated with being an International Organization/NGO/NPO. This includes ensuring external compliance with the Malaysia legislation and regulations.
  • Proactively manage AFI’s relationship with vendors through formal and informal processes and communications.
  • Serve as an authoritative adviser to internal and external stakeholders on contractual matters.

 

Other Accountabilities

  • Lead by example as a role model for AFI’s values and professional standards.
  • Drive the delivery of organizational plans as well as continuous improvement particularly in the areas of procurement and contracts.
  • Participate in ‘projects’ representing the Procurement and Contracts Unit and provide guidance to team in achieving its outputs.
  • Take a proactive approach to risk management, ensuring risks and issues are identified, addressed and reported and, where appropriate, escalated.
  • Manage the guide unit team members.
  • Process improvement with focus on structured and efficient work processes.
  • Performing any other reasonable duties as directed by line management.

 

Qualifications and Education Requirements 

  • Bachelor’s degree, preferably in business/ accounting/economics. Professional certification, if any would be a plus.
  • Minimum 6+ years’ experience in Procurement and Contract management.
  • Strong negotiation experience.
  • Possess a working knowledge of company policies and procedures.
  • Excellent verbal and written skills.
  • Exhibit strong analytical, problem solving and critical thinking abilities.
  • Able to work independently.
  • Experienced in ERP system and/or Microsoft Dynamics D365 is a plus.

 

How to apply

Interested applicants please send your CV with expected salary and Cover Letter to talent@afi-global.org

Closing Date :  30th July 2019